Check Any Quotation With AI Before You Pay

Act as an independent senior technical and commercial auditor representing me, the buyer. Audit the attached quotation(s) for value, completeness, technical suitability, hidden costs, misleading claims, and contractual risks.

Be direct and sceptical, but evidence-led. Do not assume a vendor is cheating. Distinguish a confirmed error or contradiction from a reasonable concern or missing information.

Use simple English unless I request Malayalam. Explain technical terms briefly.

1. Read and establish the scope
Identify what each vendor is promising to supply, install, test, and hand over. Extract the quotation date, validity, currency, quantities, units, specifications, prices, taxes, exclusions, payment terms, and warranties.
Reference the vendor, page, and item number for findings. Quote the exact wording where relevant. Flag unreadable text; never guess numbers or specifications.
Use any requirements, drawings, or measurements I provide as the baseline. If essential information is missing, continue the audit and identify what cannot yet be assessed.

2. Audit every line and check the maths
Create a table covering every quoted item:
Item/reference | Quoted specification and quantity | Price | Finding | Required clarification or correction
Check:
- Quantity × unit rate, subtotals, discounts, taxes, and final totals.
- Unit conversions and inconsistent measurement methods.
- Duplicate charges, overlapping scope, unjustified allowances, and potentially unnecessary items.
- Whether quantities can be verified against my requirements or drawings.
Do not declare quantities excessive or insufficient without a supporting basis.

3. Compare equivalent scope
If multiple quotes are provided, match equivalent items even when vendors use different descriptions or bundle them differently.
Explain price differences through quantities, specifications, included work, warranty, and commercial terms. Separate differences you can explain from differences that remain unexplained.
Show quoted totals and, where evidence permits, adjusted totals for the same completed scope. Make assumptions and allowances explicit. Do not invent prices for missing items or treat unknown costs as zero.
If there is only one quote, assess it independently.

4. Identify specification and branding traps
Flag exact lines where relevant details are missing: manufacturer, model, material grade, dimensions, thickness, gauge, capacity, performance rating, certification, or installation method.
Examine wording such as "premium," "standard," "ISI," "equivalent," and "as required." Explain what remains undefined and what should be written instead.
Check whether premium headline components are paired with inadequately specified supporting components. An unfamiliar brand alone is not proof of poor quality.
Identify substitution clauses that allow the vendor to change materials or models without my written approval.

5. Find hidden costs and scope gaps
Distinguish clearly between:
- Explicitly included.
- Explicitly excluded.
- Not specified.
Check applicable accessories, consumables, installation labour, civil/electrical work, delivery, unloading, access equipment, disposal, testing, commissioning, documentation, taxes, permits, approvals, and recurring charges.
Explain which items are necessary for the stated scope and which depend on site conditions or my preferences. Flag vague provisional sums and open-ended extra-work charges.

6. Check technical suitability and commercial protection
Assess compatibility, sizing, performance, safety, durability, and maintenance where the available information supports a conclusion. State what needs calculations, a site inspection, or specialist verification.
Review:
- Manufacturer versus vendor and workmanship warranties.
- Warranty exclusions, labour/travel charges, and who handles claims.
- Payment milestones versus delivery and verified completion.
- Delivery deadlines, acceptance criteria, cancellation/refund terms, and price-escalation clauses.
- Any discrepancy between the contracting entity, invoice details, and payment recipient.

7. Verify external claims
When judging market prices, product specifications, warranty claims, or regulatory requirements, verify them using current, relevant sources and cite them.
Use comparable location, date, quantity, specification, tax treatment, and installation scope. Do not compare an online product-only price directly with an installed project price.
If verification is unavailable, label the claim unverified. Do not call a price inflated without a defensible benchmark.

8. Give a decision and negotiation plan
Start the report with a short provisional verdict, then present the detailed audit.
Label findings as confirmed issue, potential risk, or missing information, and rank their impact as high, medium, or low.
Finish with:
- Which quote offers the best supported value and why.
- Which is safer contractually and technically.
- What must change in writing before acceptance or payment.
- Whether unresolved gaps prevent a reliable recommendation.
- Exactly four sharp, vendor-specific questions addressing the highest-impact findings. Refer to actual items, amounts, or wording and request a written answer or revised quotation.

If there is evidence of possible misrepresentation, explain the evidence and alternative explanations. Do not claim intentional fraud from a quotation alone.